Director of Municipal Library

ADMINISTRATIVE PUBLIC RECORDS

The Department of Records & Information is seeking to hire a Director of Municipal Library.   About the Municipal Library The Municipal Library is the official depository library for New York City agency publications in hard copy and digital formats. The collection contains over 400,000 items dating from the 18th century to the present. The bulk of the collection is from the 20th Century.  The Library utilizes these databases and platforms: Koha open-source software for cataloging and searching the  Library collection  OCLC WorldCat, making the Library holdings visible to other libraries and their patrons ArchiveSocial/Civic Plus archive of official social media postings from city government accounts. This collection is maintained by the Municipal Library Operates and maintains the Government Publications Portal (GPP). The GPP is an online repository for electronic city agency publications. All agencies are required by section 1133 of the NY City Charter to submit reports to the GPP. Library staff approve publications, update the GPP and work with city agency submitters on concerns. https://a860-gpp.nyc.gov/collections/zw12z528p?locale=en Owns and maintains the OpenRecords platform that the public uses to make Freedom of Information Law (FOIL) requests and government offices use to respond to those requests.   https://a860-openrecords.nyc.gov/  Responsibilities Manage operations of Municipal Library. Supervise staff, including professionals, interns, clerical, and paraprofessionals. Develop and submit performance measurement indicators. Collaborate with Municipal Archives Director to cross-train staff in both divisions Provide reference services. Direct operations of Government Publications Portal. https://a860-gpp.nyc.gov/collections/zw12z528p?locale=en Develop policies and procedures for collection management, budgeting, technical ,  and reference services. Review and expand plan to identify and preserve library materials requiring conservation. Develop and implement plan for digital reformatting of library materials.  Interact with city agency librarians to share professional resources and collaborations Communicate effectively with agency management, staff and stakeholders to carry out the libraryâs mission Oversee publication of monthly newsletter, DORIS Notes, describing agency activities and Library collections  Work Location: 31 Chambers Street, New York, NY 10007  Hours/Shift: Day -Full-Time Due to the duties of this position, candidate may be required to be on call and/or work various shifts such as weekends and/or evening shifts  NO E-MAILS, PHONE CALLS, FAXES OR PERSONAL INQUIRIES PERMITTED.  NOTE: ONLY THOSE CANDIDATES UNDER CONSIDERATION WILL BE CONTACTED.   APPOINTMENTS ARE SUBJECT TO THE OFFICE OF MANAGEMENT AND BUDGET (OMB) APPROVAL.

Competitive-1

10041

STATIONARY ENGINEER

The Department of Records and Information Services seeks to hire a Stationary Engineer to operate, monitor, and maintain the HVAC system and related utilities in our newly opened archival climate-controlled warehouse facility.   Typical tasks include but are not limited to the following:  â¢	Operates, maintains, and adjust boilers, engines, pumps, heat exchangers, equipment for heating, lighting and associated equipment in public buildings.  â¢	Makes periodic inspections of equipment and repairs to such equipment as necessary.  â¢	Performs preventative maintenance, including filter changes.  â¢	May operate control consoles in control rooms.   â¢	Reads and logs meters, gauges, and other recording devices.   â¢	Keeps records and makes reports.   â¢	Monitors and adjusts building management system (BMS)   â¢	Prepare spare parts and inventory lists. â¢	Schedules and tracks required service calls and inspections of equipment: fire suppression, etc. â¢	Not a watch position; hours will be Mon-Fri 8-4:30 but may need to be available for emergencies; must be able to climb ladder, lift 50 pounds, etc. Other duties as assigned.  Dual Employment is not available for this position.  Work Location: Industry City - 147 41st Street Brooklyn, NY 11232  Hours/Shift: Full-time/Day -  40 hours/ Per Week  Stationary Engineers may be required to work various shifts including nights, Saturdays, Sundays, and holidays.  NO E-MAILS, PHONE CALLS, FAXES OR PERSONAL INQUIRIES PERMITTED.  NOTE: ONLY THOSE CANDIDATES UNDER CONSIDERATION WILL BE CONTACTED.  APPOINTMENTS ARE SUBJECT TO OFFICE OF MANAGEMENT AND BUDGET (OMB) APPROVAL.

91644

Telecommunications Manager (Non Mgrl)

TELECOMMUNICATIONS MANAGER (NO

The Department of Records and Information Services seeks to hire a responsible Telecommunication Manager (M1) to join the IT team. Under general direction, with broad scope for the exercise of independent initiative and judgment the duties will include but are not limited to:  Under varying degrees of direction, with varying degrees of latitude for independent action and decision, is responsible for the efficient operation of a voice and/or data telecommunications system. Contracts for voice and/or data telecommunications service with telecommunications common carriers and vendors.   Plans for the establishment of new voice and/or data telecommunications systems and improvements of existing voice and/or data telecommunications facilities.  Recommends elimination of equipment or service on the basis of analyses of cost and necessity.  Tests, evaluates, and selects the best voice and/or data telecommunications equipment available for use by City agencies.  Reviews new technology for possible use in improving operations and reducing costs.   Develops standards, procedures, and policies to ensure the continuing operational effectiveness of the City's voice and/or data telecommunications networks.   Is responsible for training agency coordinators in the techniques of voice and/or data telecommunications management.   Is responsible for the inspection, analysis, adjustment and certification of invoices for voice and/or data telecommunications services and equipment provided to the City.  Distributes charges back to agency users. Interprets Public Service Commission tariffs and plans for contingencies and courses of action which may be necessitated by proposed rate increases, revisions, and adjustments.   As feasible, coordinates City voice and/or data telecommunications with Federal and State facilities.  Supervises the inventories of voice and/or data telecommunications equipment being used by agencies. Is responsible for overseeing the investigation and resolution of user complaints.   Oversees the training and supervision of telephone operators and service representatives. Assists in the preparation of voice and/or data telecommunication budgets and provides operational data to support budget projections.  Work Location: 31 Chambers Street, New York, NY 10007  Hours/Shift:  Full-Time/ Day Due to the necessary technical duties of this position, the candidate may be required to be on call and/or work various shifts such as weekends and/or evening shifts.  Travel is required to off-site storage facilities to provide technical support: â¢	66-26 Metropolitan Avenue Middle Village, NY  â¢	168 39th Street Brooklyn, NY  NO E-MAILS, PHONE CALLS, FAXES OR PERSONAL INQUIRIES PERMITTED.  NOTE: ONLY THOSE CANDIDATES UNDER CONSIDERATION WILL BE CONTACTED.  APPOINTMENTS ARE SUBJECT TO THE OFFICE OF MANAGEMENT AND BUDGET (OMB) APPROVAL.

8298A

Procurement Analyst

PROCUREMENT ANALYST

The Department of Records and Information Services is seeking to hire a Procurement Analyst to work in the Administration division.  The duties for this position will include but are limited to:   Purchasing & Payments: -Preparing procurement documentation for the agency including purchase requisitions, memos and personal expense reimbursement. Processing payments for all accounts payable. Updating of Trust & Agency accounts, processing purchases and royalties for these accounts. Utilizing FMS reports to monitor payments and spending.  Contracts:  - preparing bid and/or pre solicitation review documents; - obtaining the necessary market and/or vendor data in support of bid preparation;  - participating in the review, tabulation and the analysis of bids;  - participating in on-site inspections as necessary.  - Tracking and reporting the status of all pending contracts to the supervisor on a routine basis. - Notifying supervisor of potential problems and offering potential solutions.  - Establishing and maintain contracting cycles and ensure there is no gap in contracted services. - Maintaining and augmenting database of Division registered contracts when necessary and appropriate.  - Monitoring and ensuring divisional compliance with the contracting process as directed by ACCO.  Hours/Shift: Full-time/Day Due to the necessary support duties of this position, candidate may be required to be on call and/or work various shifts such as weekends and/or evening shifts.  Work Location: 31 Chambers St., N.Y.  Off-Site Brooklyn & Queens locations when necessary  This position is open to permanent Procurement Analyst or candidates reachable on the current civil service list.   NO E-MAILS, PHONE CALLS, FAXES OR PERSONAL INQUIRIES PERMITTED.   NOTE: ONLY THOSE CANDIDATES UNDER CONSIDERATION WILL BE CONTACTED. APPOINTMENTS ARE SUBJECT TO OFFICE OF MANAGEMENT AND BUDGET (OMB) APPROVAL.

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