Press Secretary

SPECIAL ASSISTANT TO THE BOROU

The Office of the Bronx Borough President is committed to building relationships, creating access and opportunities for our youth and families, and ensuring that government invests in the borough to build economic wealth for all. The Communications department prepares all external communications on behalf of the Borough President, helping to create a transparent and fluid partnership with the public. The Press Secretary is responsible for drafting of press releases, talking points, organizing local press events, updating the official website, coordinating with reporters, executing social media posts, and coordinating Tele-town halls. The Press Secretary acts as the second, formal spokesperson and media liaison for all local news outlets. Ideal candidates possess excellent oral and written communication skills, can work effectively under the leadership of the Communications Director to execute a successful communications effort with outside parties.   Specific responsibilities will include:  â¢	Fielding and responding to incoming reporter inquiries, developing talking points, tracking news trends, and planning activity against that appropriately. â¢	Developing and executing media strategies that align with and fulfill overarching communications priorities recommended by the Director of Communications. â¢	Establishing and managing relationships with community-based, city-wide, and key national reporters, media outlets to ensure maximum reach of publicity. â¢	Monitoring breaking news and responding appropriately to the relevant borough or city-wide news. â¢	Attending Ask the BP on a rotating basis and collaborate on the briefing. â¢	Composing citations and proclamations for community residents/organizations/events. â¢	Drafting all written press communications coming from the Office of the Bronx Borough President including press releases, media advisories, quotes on behalf of spokespeople, and op-eds. â¢	Coordinating events on behalf of the Bronx Borough President's Office such as location, . coordinating audio/visuals, liaising with IGA and community affairs on the participation of elected officials and other community members/representation, coordinating media attendance through media advisories, preparing run-of-show, conducting appropriate follow-up post-event. â¢	Preparing talking points and scripts for the Bronx Borough President and Deputy Borough President prior to media interviews and public appearances. â¢	Responsible for drafting all written press communications for press releases, media advisories, quotes on behalf of spokespeople, and op-eds. â¢	Staffing the Bronx Borough President and/or Deputy Borough President at press events and overseeing and managing media interactions. â¢	Prepare ongoing metrics reports of media relations, including providing media clips featuring the Borough President and the Deputy Borough President. Confirms emcees for events as needed. â¢ 	 Other tasks as assigned.  Media Relationships: â¢	Each week forming relationships with 3 new reporters and/or media representatives and presenting that information to the Communications Director. â¢	Keeping an excel sheet of media contacts broken down by print or video media and if they are local media vs citywide, nationwide, etc.   Media Tracking:  â¢	Keeping a database of press clips of the BP and DBP to track trends of BP's appearance in media on a word document that is updated weekly in preparation for the weekly staff meetings and analyzing those trends. â¢	Submit a document of 3 occurrences in the news on the federal, state and city and borough levels as it relates to our office/current events/policy daily. â¢	Working alongside Social Media Manager/Spanish Press Liaison on trends in Spanish media to increase Spanish media outreach. â¢            The Press Secretary should also devise written strategies in collaboration with Comms Directors              	on targeted outreach to media outlets for events and/or announcements.   Media Advisories:  â¢	Media advisories should be sent to the media at least three days prior to the event and either the day before or day of the event/press announcement. Drafts will be submitted and approved by Communications Director and other Directors when appropriate. Information should be thoroughly fact checked, read for clarity of content, and proofread prior to sending to Communications Director for approval.    Press Releases:  â¢	Press Releases should be sent out the same day as what we are announcing. Press Releases should be issued after a big press announcement and should include a link to photos of the event which includes b-roll and photos. The Press Secretary is expected to always get vertical b-roll at each event to send to the press. â¢	If quotes are needed from additional partners, they should be collected prior to the day of the press announcement. â¢	Press Releases should be written in past tense and are essentially media advisories with additional information.  Written Communication:  Having proficient or near proficient writing skills is required for this role and is expected. If multiple grammatical errors are present in work presented to the Communications Director or emails, it  could lead to a write up and if it persists further action will be taken. If assistance is needed to ensure grammar efficiently, please reach out to the Communications Director immediately.   Citations and Proclamations: Working alongside other Communications Staff to draft and assemble citations and proclamations as needed.  Journal Letters/ Congratulatory Letters:  The Press Secretary will draft letters for approval by the Communications Director and create a rolling list on excel of letter requests and completions that should be updated as requests come in.   Coverage: All Communications staff will be expected to cover certain events as assigned by the Communications Director. Any event hosted by the unit will be covered by all Comms staff. Comms staff assigned to an event should arrive at minimum, 30 minutes prior to the start of the event if they are not riding with the BP or DBP. They should also bring with them a printed copy of the briefing if Communications was expected to draft one for the assigned event.

Pending Classification-2

03647

Deputy Director of Constituent Services

COMMUNITY COORDINATOR

The Constituent Services Deputy Director serves as both the trainer and compliance officer for the Ombudsman unit, tasked with developing contacts with City and State agencies to streamline case management and ensure adherence to city, state, and federal regulations. While the Director and Deputy Director are jointly responsible for ensuring the delivery of high-quality services to a diverse range of constituents, the Deputy Director's primary role is to support the goals and leadership of the Director and Chief of Staff.  The Deputy Director also ensures the uniformed training of current and new case workers. The practices of both the Director and Deputy Director must remain cooperative, confidential, impartial, independent, non-retaliatory, fair, and ethical when dealing with staff and the public. Under the Director's leadership, the Deputy Director will assist in developing and coordinating effective constituent communication, conflict resolution strategies, and resource management  Under the leadership of the Director, the Deputy Directorâs specific responsibilities include: â¢	Assisting as necessary in the planning and implementation of community outreach activities, town hall meetings, and other office-sponsored events and forums. â¢	Informing the Director of emergent community issues that may require a more in-depth, coordinated response or policy action.  When appropriate, the Deputy may offer recommendations to the Director regarding the officeâs response. â¢	Addressing the needs of constituents seeking services and resolution from various government agencies. â¢	Ensure effective and timely responses to constituent inquiries and requests for assistance via in-person, phone, email, and mail. â¢	Identifying and updating resource listings that address a wide range of concerns including, but not limited to housing, health care, social service, education, environmental, and economic development issues. â¢	Monitoring and tracking constituent correspondence and related paperwork in the online database for all liaisons. Log all requests and maintain up-to-date files on all cases. â¢	Other duties and special projects as assigned.  â¢	Determines the training needs of case workers, co-develops training programs and materials, and hosts in-office training sessions for the team.  â¢	Provides one-on-one mentorship and support to new employees. â¢	Creates evaluation tools and reports to be reviewed by the Director.

Non-Competitive-5

56058

Deputy Chief of Staff

About the Office:  The Office of the Bronx Borough President is responsible for advocating for the entire borough, its residents, and their best interests within local and state government. The Borough President's responsibilities include communicating budget priorities with the Mayor and City Council, reviewing major land use decisions, appointing members to community boards and other City-based panels, and acting as a liaison between residents and city agencies.  The Office of the Borough President is seeking to hire a dedicated advocate as the next Deputy Chief of Staff to play a critical role in executing the Borough President's vision by ensuring efficient office operations and driving key policy and community engagement initiatives. The D-COS will oversee the day-to-day operations of the office, including staff management, budget planning, and resource allocation. They will collaborate with the policy unit and advisors to develop and advocate for beneficial policies. Acting as a vital link between executives and daily operations, the D-COS will also attend and coordinate meetings on behalf of the Borough President, providing indispensable knowledge and steering strategic initiatives from inception to completion.  The Deputy Chief of Staff will foster relationships with community leaders, local organizations, and residents to address concerns and gather feedback. They cultivate and maintain positive working relationships with external stakeholders, including other city agencies, departments, organizations, and private sector partners. In times of crisis, the D-COS will act as a key point of contact, coordinating responses and ensuring effective communication. Additionally, they work closely with the communications team to manage media relations, public statements, and outreach efforts, ensuring the Borough President's office remains responsive and engaged with the community.  The next Deputy Chief of Staff will possess strong leadership and organizational skills, a proven history of strategic thinking, and the ability to manage multiple projects simultaneously in a fast-paced, dynamic environment. Candidates should also possess a demonstrated, deep commitment to public service and excellent communication skills.  We are seeking someone who is committed to public service and has a passion for improving the lives of borough residents, has high ethical standards, integrity, and a strong sense of accountability to join our dynamic and diverse team.  Key Responsibilities:  â¢	Lead special projects and initiatives to meet office priorities and community needs. â¢	Work closely with top-tier executives to prioritize strategic actions, monitor progress, and transform ideas into actionable plans. â¢	Ensure effective communication and collaboration across 20 different units. â¢	Meet regularly with unit directors to gather updates and report back to the Chief of Staff. â¢	Collaborate with the policy team and executive members to develop and advocate for policies that benefit the borough. â¢	Represent the Borough President in meetings with government officials, community organizations, and other stakeholders. â¢	Cultivate and maintain positive working relationships with external stakeholders, including city agencies, departments, organizations, private sector partners, community groups, and residents to address concerns and gather feedback. â¢	Organize and attend community events, forums, and town halls to maintain an active presence in the borough. â¢	Act as a key point of contact during emergencies, coordinating responses and ensuring effective communication. â¢	Develop and implement strategies to address emergencies, manage risks, and guide the office through unforeseen issues. â¢	Work closely with the communications team to manage media relations, public statements, and outreach efforts. â¢	Assist in preparing speeches, reports, and public documents to ensure clear and consistent messaging from the Borough Presidentâs office. â¢	Attend and coordinate meetings on behalf of the Borough President, keeping them focused and effective. â¢	Provide decision-makers with indispensable knowledge and steer strategic initiatives from inception to completion. â¢	Identify and address core issues within agency processes, evaluate risk factors for critical decisions, and make actionable recommendations for improvements. â¢	Ensure the Borough President's office remains well-connected and responsive to the broader community and governmental environment. â¢	Perform other related duties and responsibilities as assigned to support the overall operations and objective of the office.

Scheduling Assistant

COMMUNITY ASSOCIATE

The Office of the Bronx Borough President is responsible for advocating for the entire borough, its residents, and its best interest within local and state government.  The responsibilities of the Borough President vary, from directly communicating with the Mayor and City Council on budget priorities and reviewing major land use decisions to appointing members to community boards and other City-based panels and acting as a liaison between residents and city agencies regarding numerous concerns. The scheduler is a pivotal member of the executive team for the Bronx Borough President. It is important to consider how the scheduling staff will work cooperatively and strategically with other staff. The workload will be heaviest when the legislature is in session. Under the supervision of the Director of Operations, the scheduler is tasked with the following responsibilities:  â¢	Greeting visitors and preparing meetings spaces. â¢	Answering, screening, or forwarding calls, providing information, taking messages, or scheduling appointments. â¢	Determining nature and purpose of visit and directing or escorting visitors to specific destinations. â¢	Scheduling appointments and maintaining and updating appointment calendars. â¢	Filing and maintaining records. â¢	Collecting, sorting, distributing, or preparing mail, messages, or courier deliveries. â¢	Processing and preparing memos, correspondence, travel vouchers, or other documents. â¢	Preparing meeting agendas and/or collect briefings for upcoming meetings at least 24 hours in advance. â¢	Keeping drivers updated on locations for meetings and ensure their contact information is on the calendar.  â¢	Coordinating catering for luncheons, committee, board, and other meetings for the Borough President. â¢	Schedulers also manage cancellations and cancellation notifications â¢	Monitoring and tracking the Borough Presidentâs incoming telephone calls, manage messages, and return calls as requested â¢	Partnering with the communications team and district office staff to schedule radio and television press interviews

56057

Community Associate (General Services - Driver)

Job Description	 The selected candidate will serve as staff member in the General Services Unit. The selected candidate will be tasked with the following: â¢	Drive the Borough President as assigned and other agency Executive staff members;  â¢	Transport agency vehicles to repair shops, to agency sites and other sites (events);   â¢	Assist with the vehicle salvage process; assist with follow-up documentation related to the Bronx Borough Presidentâs office;  â¢	Prepare paperwork for the registration of agency vehicles;  â¢	Assist with EZ Pass tracking and potential infections; â¢       Attend DCAS fleet activities as needed, assist in tracking agency vehicles to monitor alerts; â¢	Assist with permit season, by removing and affixing the appropriate permits to the windshields of all agency vehicles; â¢	Remove debris from motor vehicle and work area, ensuring safe environment;   â¢	Availability to work nontraditional hours when assigned;  â¢	Move, load and unload supplies and equipment;   â¢	Safeguard equipment and items within work area and in the motor vehicle;   â¢	Proactively set the schedule for deliveries and pickups; â¢	Maintain logs for obsolete inventory.

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