Press Secretary

SPECIAL ASSISTANT TO THE BOROU

The Office of the Bronx Borough President is committed to building relationships, creating access and opportunities for our youth and families, and ensuring that government invests in the borough to build economic wealth for all. The Communications department prepares all external communications on behalf of the Borough President, helping to create a transparent and fluid partnership with the public. The Press Secretary is responsible for drafting of press releases, talking points, organizing local press events, updating the official website, coordinating with reporters, executing social media posts, and coordinating Tele-town halls. The Press Secretary acts as the second, formal spokesperson and media liaison for all local news outlets. Ideal candidates possess excellent oral and written communication skills, can work effectively under the leadership of the Communications Director to execute a successful communications effort with outside parties.   Specific responsibilities will include:  â¢	Fielding and responding to incoming reporter inquiries, developing talking points, tracking news trends, and planning activity against that appropriately. â¢	Developing and executing media strategies that align with and fulfill overarching communications priorities recommended by the Director of Communications. â¢	Establishing and managing relationships with community-based, city-wide, and key national reporters, media outlets to ensure maximum reach of publicity. â¢	Monitoring breaking news and responding appropriately to the relevant borough or city-wide news. â¢	Attending Ask the BP on a rotating basis and collaborate on the briefing. â¢	Composing citations and proclamations for community residents/organizations/events. â¢	Drafting all written press communications coming from the Office of the Bronx Borough President including press releases, media advisories, quotes on behalf of spokespeople, and op-eds. â¢	Coordinating events on behalf of the Bronx Borough President's Office such as location, . coordinating audio/visuals, liaising with IGA and community affairs on the participation of elected officials and other community members/representation, coordinating media attendance through media advisories, preparing run-of-show, conducting appropriate follow-up post-event. â¢	Preparing talking points and scripts for the Bronx Borough President and Deputy Borough President prior to media interviews and public appearances. â¢	Responsible for drafting all written press communications for press releases, media advisories, quotes on behalf of spokespeople, and op-eds. â¢	Staffing the Bronx Borough President and/or Deputy Borough President at press events and overseeing and managing media interactions. â¢	Prepare ongoing metrics reports of media relations, including providing media clips featuring the Borough President and the Deputy Borough President. Confirms emcees for events as needed. â¢ 	 Other tasks as assigned.  Media Relationships: â¢	Each week forming relationships with 3 new reporters and/or media representatives and presenting that information to the Communications Director. â¢	Keeping an excel sheet of media contacts broken down by print or video media and if they are local media vs citywide, nationwide, etc.   Media Tracking:  â¢	Keeping a database of press clips of the BP and DBP to track trends of BP's appearance in media on a word document that is updated weekly in preparation for the weekly staff meetings and analyzing those trends. â¢	Submit a document of 3 occurrences in the news on the federal, state and city and borough levels as it relates to our office/current events/policy daily. â¢	Working alongside Social Media Manager/Spanish Press Liaison on trends in Spanish media to increase Spanish media outreach. â¢            The Press Secretary should also devise written strategies in collaboration with Comms Directors              	on targeted outreach to media outlets for events and/or announcements.   Media Advisories:  â¢	Media advisories should be sent to the media at least three days prior to the event and either the day before or day of the event/press announcement. Drafts will be submitted and approved by Communications Director and other Directors when appropriate. Information should be thoroughly fact checked, read for clarity of content, and proofread prior to sending to Communications Director for approval.    Press Releases:  â¢	Press Releases should be sent out the same day as what we are announcing. Press Releases should be issued after a big press announcement and should include a link to photos of the event which includes b-roll and photos. The Press Secretary is expected to always get vertical b-roll at each event to send to the press. â¢	If quotes are needed from additional partners, they should be collected prior to the day of the press announcement. â¢	Press Releases should be written in past tense and are essentially media advisories with additional information.  Written Communication:  Having proficient or near proficient writing skills is required for this role and is expected. If multiple grammatical errors are present in work presented to the Communications Director or emails, it  could lead to a write up and if it persists further action will be taken. If assistance is needed to ensure grammar efficiently, please reach out to the Communications Director immediately.   Citations and Proclamations: Working alongside other Communications Staff to draft and assemble citations and proclamations as needed.  Journal Letters/ Congratulatory Letters:  The Press Secretary will draft letters for approval by the Communications Director and create a rolling list on excel of letter requests and completions that should be updated as requests come in.   Coverage: All Communications staff will be expected to cover certain events as assigned by the Communications Director. Any event hosted by the unit will be covered by all Comms staff. Comms staff assigned to an event should arrive at minimum, 30 minutes prior to the start of the event if they are not riding with the BP or DBP. They should also bring with them a printed copy of the briefing if Communications was expected to draft one for the assigned event.

Pending Classification-2

03647

Payment & Timekeeping Associate

COMMUNITY ASSOCIATE

The Fiscal and Personnel Unit is The Bronx Borough Presidentâs Office primary Financial and Human Resources arm. Core monetary and people operations are carried out through the function of the Department. BXBP team members operate in a collaborative, service-oriented environment, where flexibility and reliability to achieve results are valued. All staff are expected to deliver timely and quality work, participate in ongoing improvement activities and proactively deepen their knowledge of procurement and governmental operations. This position must collaborate with other team members to support and fulfill the agencyâs mission.   The Fiscal and Personnel Unit is seeking to hire a Payment & Timekeeping Associate. The selected candidate will be responsible, but not limited to:  â¢	Manage the day-to-day administration and operations of vendor payments. â¢	Ensure invoices and reimbursements are paid promptly and in adherence to Comptroller directives, City policies and Contract Terms and Conditions. â¢	Communicate, coordinate, and resolve payment issues with vendors, DOF divisions and other stakeholders. â¢	Assist in critical budget exercises such as the fiscal year close out.  â¢	Validate and process new and modifications to Employee Vendor records in the Cityâs Financial Management System (FMS). â¢	Process imprest fund/petty cash reimbursements the same day and request funding within two (2) days. â¢	Process map sales from the Topography Unit.  â¢	Liaise between Comptrollerâs Office and Community Boards to prepare rent documentation. â¢	Help administer employee timesheets for the Bronx Borough Presidentâs Office and Community Boards using New York Cityâs automated âCity Timeâ timekeeping system. â¢	Perform special assignments and/or special projects as needed. â¢	Assist with BXBP special events as assigned.  â¢	Occasional local travel may be required

Non-Competitive-5

56057

Community Liaison for Health and Human Services

COMMUNITY COORDINATOR

The staff member in this position will be responsible for:  â¢	Supporting programs and projects administered by the Office of the Bronx Borough President, in the Division of Health & Human Services.  â¢	Researching public health data, conducting events planning, implementation, and community outreach in coordination with the Director and Deputy Director of HHS. â¢	Engaging with community-based health organizations and New York City agencies as needed, to support communications with the BBP Office. â¢	Preparing reports, briefings, and memoranda for the HHS Director, other Directors, the Deputy Borough President, and the Borough President.   â¢	Screening health related constituent cases routed to the HHS Director and communicating with the appropriate Agency for follow-up action.   â¢	Working with the Director and Deputy Director to develop outreach materials, including but not limited to the Health Newsletter.  â¢	Working with other units, including Policy, Community Services, and Constituent Services, and Special Events as appropriate. â¢	Supporting all other HHS division or OBBP projects as needed.  The Community Liaison for Health and Human Services reports to the Borough Presidentâs HHS Director and may represent the Director at meetings with City agencies, inter- governmental staff, elected officials, community-based organizations, and community leaders. The position will require flexible scheduling, including some nights and weekends.

56058

Special Events Coordinator

Overview/Mission: The special events team traditionally plans and executes upwards of 30 events throughout the calendar year; highlighting the diverse heritage and history that exists within the borough of The Bronx. Its mission is to bring the heart of the Borough President to the many different faces and cultures that make up the people of The Bronx by connecting the community and the BP through each of these events. The team has been successful with the creative, technical, and logistical elements that help an event succeed.   Goal: This department expands the audience of the Bronx Borough Presidentâs office by creating inviting and celebratory spaces to engage the vast communities of the borough. Event locations are vetted for cultural sensitivities, transportation access and ADA compliance. When we unite with other boroughs to create events of greater presence, our goal is to expose the mind and heart of Bronx leadership.    Staff Responsibilities: The coordinator is responsible for producing the heritage events assigned to them. Each coordinator is assigned approximately 15 events per year, depending on the anticipated number of events set by the Borough President. Coordinators are responsible for the following:   Planning responsibilities:  â¢	Participate in monthly meetings to present ideas and review upcoming events. â¢	Establish themes for upcoming events;  â¢	Procure talent to perform and/or participate (i.e. DJ, singer, dancer, invocation/benediction, anthems, spoken word);  â¢	Invite and follow-up with honorees, and participants with the details of the event;  â¢	Ensure that all collateral materials needed for the event are created (i.e. DÃ©cor, Program, BPâs Briefing, MCâs Briefing and/or script, signage, etc.);  â¢	Network, and maintain a list of sponsors/collaborators for events. â¢	Ensure that event expenses are covered. This includes the development, and solicitation of sponsors, grants, or other forms of funding opportunities, which require meetings and collaborations; â¢	Follow the lead of the Director of Special Events for event flow.   Day-to-Day Operations: â¢	Brainstorming, and communicating with sponsors, artists, and other organizers to work on the particular needs of each upcoming event;  â¢	Designing event program;  â¢	Responding back to the guests that have RSVPâd, and  â¢	Organizing the dÃ©cor and inventory to be delivered to the event venue.

Deputy Chief of Staff

About the Office:  The Office of the Bronx Borough President is responsible for advocating for the entire borough, its residents, and their best interests within local and state government. The Borough President's responsibilities include communicating budget priorities with the Mayor and City Council, reviewing major land use decisions, appointing members to community boards and other City-based panels, and acting as a liaison between residents and city agencies.  The Office of the Borough President is seeking to hire a dedicated advocate as the next Deputy Chief of Staff to play a critical role in executing the Borough President's vision by ensuring efficient office operations and driving key policy and community engagement initiatives. The D-COS will oversee the day-to-day operations of the office, including staff management, budget planning, and resource allocation. They will collaborate with the policy unit and advisors to develop and advocate for beneficial policies. Acting as a vital link between executives and daily operations, the D-COS will also attend and coordinate meetings on behalf of the Borough President, providing indispensable knowledge and steering strategic initiatives from inception to completion.  The Deputy Chief of Staff will foster relationships with community leaders, local organizations, and residents to address concerns and gather feedback. They cultivate and maintain positive working relationships with external stakeholders, including other city agencies, departments, organizations, and private sector partners. In times of crisis, the D-COS will act as a key point of contact, coordinating responses and ensuring effective communication. Additionally, they work closely with the communications team to manage media relations, public statements, and outreach efforts, ensuring the Borough President's office remains responsive and engaged with the community.  The next Deputy Chief of Staff will possess strong leadership and organizational skills, a proven history of strategic thinking, and the ability to manage multiple projects simultaneously in a fast-paced, dynamic environment. Candidates should also possess a demonstrated, deep commitment to public service and excellent communication skills.  We are seeking someone who is committed to public service and has a passion for improving the lives of borough residents, has high ethical standards, integrity, and a strong sense of accountability to join our dynamic and diverse team.  Key Responsibilities:  â¢	Lead special projects and initiatives to meet office priorities and community needs. â¢	Work closely with top-tier executives to prioritize strategic actions, monitor progress, and transform ideas into actionable plans. â¢	Ensure effective communication and collaboration across 20 different units. â¢	Meet regularly with unit directors to gather updates and report back to the Chief of Staff. â¢	Collaborate with the policy team and executive members to develop and advocate for policies that benefit the borough. â¢	Represent the Borough President in meetings with government officials, community organizations, and other stakeholders. â¢	Cultivate and maintain positive working relationships with external stakeholders, including city agencies, departments, organizations, private sector partners, community groups, and residents to address concerns and gather feedback. â¢	Organize and attend community events, forums, and town halls to maintain an active presence in the borough. â¢	Act as a key point of contact during emergencies, coordinating responses and ensuring effective communication. â¢	Develop and implement strategies to address emergencies, manage risks, and guide the office through unforeseen issues. â¢	Work closely with the communications team to manage media relations, public statements, and outreach efforts. â¢	Assist in preparing speeches, reports, and public documents to ensure clear and consistent messaging from the Borough Presidentâs office. â¢	Attend and coordinate meetings on behalf of the Borough President, keeping them focused and effective. â¢	Provide decision-makers with indispensable knowledge and steer strategic initiatives from inception to completion. â¢	Identify and address core issues within agency processes, evaluate risk factors for critical decisions, and make actionable recommendations for improvements. â¢	Ensure the Borough President's office remains well-connected and responsive to the broader community and governmental environment. â¢	Perform other related duties and responsibilities as assigned to support the overall operations and objective of the office.

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